A common small business scenario is to use Microsoft Outlook, and depend upon the integrity of your Outlook data file (PST) for email retention. Many companies leverage the auto-archive system in Outlook, and older emails are automatically saved. Over time — years even — this process becomes unwieldy as the PST files grow in size and more and more of them need to be created. Searching these “archive” files is painful too — only rudimentary searches are possible, and often are scoped to a single archive. This can make it difficult to find emails when you need them.
ByteCave, Inc. recommends MailStore® E-Mail Archiving. We aren’t a reseller, and we don’t make profit from its sale or use. We just believe that it’s the best small business solution for the problem: robust and affordable. MailStore automatically retrieves and archives emails for many types of accounts: POP, IMAP, Exchange, Hotmail, Yahoo(pop), GMail, and more. Archives can be stored by user and/or by functional area. Searching is easy by keywords, data range, attachments, sender, recipient, size, priority and many other criteria. Users that you specify can search the archives of other users, or even across the entire organization. It’s up to you.
MailStore integrates with Microsoft Outlook, of course, and can also be accessed anywhere (with appropriate login information) from the internet. You can even search from your phone!